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Summit 7 Team Blogs

Office 365 DFARS Frequently Asked Questions (and Answers) - Part 4

There are a lot of questions surrounding the upcoming DFARS requirements for DoD Contractors. What does it mean for your business? What happens if you're not compliant in time? To help guide you through the process, here are some questions and answers that you may need to know.  

DFARS_FAQ_18.png19. If a device is compromised but it is a personal device, how do we gain access to clear up the breach?

Office 365 MDM and Intune have the ability to remove Office 365 based company data from an employee’s device while leaving personal data in place.

We must first limit cloud data to ONLY approved Microsoft and corporate apps, and isolate that content from other 3rd party device applications. Next, we restrict data copy between these apps and other mobile apps. We must perform many other steps, such as blocking copy/paste, prohibiting cloud backups of Microsoft app data, and securing the app with a PIN or passcode.

It’s important to know that app security is in addition to the device security. It’s one thing to secure the device, but if you will be transmitting sensitive information we must also ensure data leakage does not occur between apps, and therefore unapproved locations. Last, only by limiting the apps that can access our Office 365 data can we perform a selective remote wipe, and not impact the user’s other device content.

 

DFARS_FAQ_20.png

20. Our current set up is a jumble, how can we clean up and classify information that is sensitive or not, and move it to Office 365?

While there isn’t a single tool for this, there are a suite of tools for on-premises file shares, SharePoint, and Office 365 that can assist. These toolsets can help you manage content once it is moved into Office 365 and content that is originally created within Office 365.

More importantly, we must first understand the desired and compliant end state, before fixing your current data. Once we have a good information architecture, we can then begin migration planning and cleanup of current data. Consider phasing in your data. Begin identifying the likely areas hosting your most critical data and address those first.

 

DFARS_FAQ_21.png21. Does O365 encrypt files in SharePoint Online and OneDrive for Business?

Office 365 Encrypts data at rest, but Azure Rights Management and Azure Information Protection independently encrypts data so that it is protected beyond the Office 365 data center.

 

 

DFARS_FAQ_22.png22.  Can O365 perform content scanning to see if sensitive information is in the wrong place and is exposed?

Yes, Office 365 can leverage Data Loss Prevention, data classification, and activity monitoring to ensure that content is properly managed.



DFARS_FAQ_23.png23. Are encryption keys kept by Microsoft or my company?

Microsoft provides storage volume based BitLocker encryption across all of Office 365 and the keys used for BitLocker are Microsoft based. However, Microsoft offers a capability known as Advanced Encryption. This allows a customer to create their own encryption keys to encrypt data across all their tenant.


This leverages the Azure Key Vault Service and Bring Your Own Key (BYOK). Microsoft also supports leveraging BYOK for Azure RMS implementations that can allow you to control encryption of content beyond the Office 365 tenant environment.
 

Note: This FAQ is part of a series. Check out the previous FAQ's here: FAQ #1FAQ #2, and FAQ# 3

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About Scott Edwards

Scott Edwards is an accomplished computer engineer and organizational leader with experience in business, project management, systems engineering, training and security. Scott’s technical experience was honed at NASA as a Senior Computer Engineer and the Chief Engineer and Engineering Manager for the NASA Datacenter.

Scott received his Bachelor of Science from the United States Military Academy and his Master of Science in Computer Science with an emphasis in Information Assurance at James Madison University. Scott proudly served as an Officer in the US Army Signal Corps with both the 2-227th Aviation Battalion in Bosnia-Herzegovina and the 1-6 Air Defense Artillery Battalion in Fort Bliss, Texas.

Currently, Scott is the President and Managing Partner of Summit 7 Systems. Summit 7 Systems is Service Disabled Veteran Owned Small Business (SDVOSB) and a Microsoft Gold Cloud Productivity Partner that specializes in Office 365 security solutions.